Time capturing – Improvement

July 7, 2021

Introduction to time capturing

The process of recording the working time spent by an employee on a work operation is called “Time capturing”. Based on such measurements, we can have accurate data on productivity and efficiency. This is of great importance in manufacturing processes where the share of labor costs is significant. By analyzing the decline in productivity and efficiency, we can easily eliminate the “bottlenecks” in the manufacturing processes themselves.

A common error occurs because only a “part” or only one segment of the process is analyzed. We would like to single out one example and practice (the process of welding metal bars). During the analysis of the time spent, we have seen a decrease in welding efficiency. As time passed, more time was needed for the welding-related work to be completed. The first logical conclusion is that the direct executors of work operations are “to blame” for a weaker effect. While the preparation process (which precedes the welding process itself) recorded less and less time spent. If only that process was looked at, the conclusion would be that there has been an increase in efficiency.

However, the truth was completely different, the employee who did the preparation did not finish his part of the job adequately, he would simply deliver metal bars (material) without any “sorting”. A worker who worked directly on the welding process was wasting extra time “sorting” the metal bars, which affected the time spent.

In order to make time capturing data analysis a bit more easer, we improved the time capturing process in ERPAG!

This blog is an addition to previously published processes linked to Time Sheet and Stopwatch.

Time capturing

There are a few ways to enter captured time in ERPAG!

  • Manual entry in Work order;
  • Manual entry in Time Sheet;
  • Stopwatch in Time Sheet;
  • Stopwatch in Mob App;
  • Manual entry in Mob App.

Manual entry in Work Order

time capturing in work order

This is the simplest entry. You just enter the captured time in the ‘realized’ section. This method is most commonly used when the person who records the time, enters the time captured data. For example, each worker writes down the time spent on a paper, while the shift manager enters that data in ERPAG.

Manual entry in Time Sheet

manual entry in time sheet

Manual entry in time Sheet is identical to the one in Work order (that we just explained). The only difference is that you access this data by opening the employee first, and then work order/work operation.

Stopwatch in Time Sheet

When you are not in “edit” mode, you can start a Stopwatch in time sheet.

stopwatch in time sheet
stopwatch time sheet

Note: Stopwatch doesn’t stop counting if users exit the application or logs out. ERPAG will keep on measuring the time no matter whether the user is logged in or not. It is always necessary to stop the stopwatch!

Stopwatch in Mob App

mobile app time tracking

The process is similar to Time Sheets in browser application. In the top section you can see the total captured time. While on the “time spent” list you can see the time since the last start.

Manual entry in Mob App

mobile app time tracking

By activating the “edit” button we are unlocking fields: Hours, Minutes, Seconds and we can enter the total work operation time. The amount of change, eg. the correction is recorded in “Time spent” section. This section has records of all changes – over the stopwatch, and altered manually. The icon in front shows how the change occurred.

mobile app buttons
  1. Stopwatch Mob APP
  2. Stopwatch time sheet
  3. Manual edit (adding time) Work Order, Timesheet or Mob App
  4. Manual edit (adding time) Work Order, Timesheet or Mob App

Time sheet on work order

On work order, the panel “Time sheet” is just a report. This report shows every change that occurred on work operation realized time. You cannot change this data!

time sheet work order

Note: Actual start, in manual editing, is calculated by deducting the time spent from the moment of recording the changes (which is actual end). So, if at 10:30 you edit that the time spent was 15 minutes, Actual end will be 10:30, while the Actual Start will be 10:15.

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